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Exhibitor Information

Contract for Exhibit Space 2017 (pdf)

EXHIBIT SPACE: Contracts will be accepted on a first-come, first-served basis; therefore, you must complete and return this form with your payment if you plan to participate in this meeting. Only registered exhibitors will be allowed to distribute materials or engage in other marketing activities at the meeting. In order for your company to be listed in the Proceedings Program your contract and payment must be received by January 26, 2017

INSTALLATION OF EXHIBITS
Wednesday, April 26 after 2:00 pm
All exhibits must be fully operational 1 hour prior to start of show on Thursday, April 27, 2017 at 8:00 am. After this time, no installation work will be permitted without special permission from the NAVDF.

REMOVAL OF EXHIBITS
Saturday, April 29, 2017 – 12:00 pm**
No exhibitor may begin tear down of the booth prior to final closing of the exhibit hall. Tear down and removal of exhibits shall begin promptly after close of the exhibit hall at 12:00 pm on April 29, 2017.

**Companies that teardown their exhibit booth prior to the noted teardown time will be fined $200 for doing so.

EXHIBIT HOURS:
Thursday: Exhibit Hall Open – 8:30 am – 4:30 pm

Break schedule:
8:30 am - 9:00 am
11:00 am - 11:30 am
4:00 pm - 4:30 pm

Friday: Exhibit Hall Open – 8:30 am – 2:30 pm

Break schedule:
8:30 am - 9:00 am
11:00 am - 12:00 pm

Saturday: Exhibit Hall Open – 8:30 am – 12:00 pm

Break schedule:
8:30 am - 9:00 am
11:00 am - 12:00 pm

The exhibit hall is closed during the attendee lunch break. Exhibitors are free to go to lunch during this break.

CANCELLATION POLICY
Exhibitors wishing to cancel their space for any reason if cancelled prior to February 26, 2017 will receive a full refund minus a $50 processing fee. Cancellations requested after February 26, 2017 will be subject to a cancellation fee equal to 50% of the total cost of the booth(s). NO REFUNDS will be granted after March 26, 2017 unless the space can be resold.

PRIVATE EVENT REGISTRATION: AVAILABLE ONLY TO SILVER-LEVEL SPONSORS AND ABOVE
All events held in conjunction with the NAVDF must be approved by the NAVDF Organizing Committee. This includes Hospitality Suites, Receptions, Lunch-time presentations, and Dinners; both on and off of the host hotel’s property. Please note that hosting an event that is not approved by the NAVDF Organizing Committee may subject your company to suspension of exhibition privileges at future NAVDF meetings.

EXHIBIT REPS ATTENDING THE EDUCATIONAL SESSIONS

If you are not a sponsor and would like to attend any of the educational session you must register to attend the meeting. If you are not a member of the AAVD or ACVD you will be required to pay the non-member rate. If you would like to attend only one presentation please discuss this with a member of the NAVDF Organizing Committee.

DRAYAGE AND SHIPPING INFORMATION
TBA


 

 

 

 

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